League Constitution
The Organisation shall be known as the “Woking & District Tennis League”, hereafter referred to as the League.
The objectives of the League shall be: a) to provide competitive tennis; b) by so doing to improve playing standards.
Membership shall be open to clubs having the use of suitable courts and be in reasonable travelling distance of Woking. Applications for membership shall be considered at Annual General Meetings of the League, or in the case of the Winter League by the League Officers.
The Officers of the League shall be a Chairman, Hon. Secretary, and Hon. Treasurer, and shall be elected at the Annual General Meeting. The said Officers shall be empowered to co-opt up to two additional League Officers.
The financial year shall end on 31st January and the Annual General Meeting shall be held shortly after that date. The Summer Fixture Meeting shall be held shortly after the Annual General Meeting. The Winter Fixture Meeting shall be held in September.
The League Officers shall be empowered to deal with all Constitutional matters. Should the decision of the Officers not be acceptable to any Club, then the matter shall be placed before the next Annual General Meeting.
The Hon. Secretary shall keep a Minute book or Minute file in which he/she shall record all business transacted at all meetings and keep a register of Club Representatives, with their names and addresses. The Hon. Secretary shall call all meetings, conduct the correspondence, produce and update league tables and generally attend to the affairs of the League. The Hon. Secretary shall receive an annual honorarium in recognition of this work. The amount shall be determined by the League Officers.
The Hon. Treasurer shall have care of the finances of the League and shall prepare the annual balance sheet. All cheques shall be signed by two of the following: Hon. Treasurer, Hon. Secretary, and Chairman.
Prior to the Annual General Meeting the accounts shall be independently examined. The accounts for the year to be made available for the Annual General Meeting.
The Hon. Secretary shall give 28 days notice in writing to Club Representatives of the calling of an Annual General Meeting and 14 days in writing of any proposed change to the Constitution or to the Rules.
Voting shall be by a show of hands or ballot. Those eligible to vote at Annual General Meetings shall be the League Officers and one member from each Club constituting the League; except on issues or motions which the League Officers consider should be decided by all those present.
The Bankers of the League shall be decided by the League Officers.
The quorum for an Annual General Meeting shall consist of three League Officers and representatives from five League Clubs.
Rules governing matches shall be circulated to all League Clubs.
The objectives of the League shall be: a) to provide competitive tennis; b) by so doing to improve playing standards.
Membership shall be open to clubs having the use of suitable courts and be in reasonable travelling distance of Woking. Applications for membership shall be considered at Annual General Meetings of the League, or in the case of the Winter League by the League Officers.
The Officers of the League shall be a Chairman, Hon. Secretary, and Hon. Treasurer, and shall be elected at the Annual General Meeting. The said Officers shall be empowered to co-opt up to two additional League Officers.
The financial year shall end on 31st January and the Annual General Meeting shall be held shortly after that date. The Summer Fixture Meeting shall be held shortly after the Annual General Meeting. The Winter Fixture Meeting shall be held in September.
The League Officers shall be empowered to deal with all Constitutional matters. Should the decision of the Officers not be acceptable to any Club, then the matter shall be placed before the next Annual General Meeting.
The Hon. Secretary shall keep a Minute book or Minute file in which he/she shall record all business transacted at all meetings and keep a register of Club Representatives, with their names and addresses. The Hon. Secretary shall call all meetings, conduct the correspondence, produce and update league tables and generally attend to the affairs of the League. The Hon. Secretary shall receive an annual honorarium in recognition of this work. The amount shall be determined by the League Officers.
The Hon. Treasurer shall have care of the finances of the League and shall prepare the annual balance sheet. All cheques shall be signed by two of the following: Hon. Treasurer, Hon. Secretary, and Chairman.
Prior to the Annual General Meeting the accounts shall be independently examined. The accounts for the year to be made available for the Annual General Meeting.
The Hon. Secretary shall give 28 days notice in writing to Club Representatives of the calling of an Annual General Meeting and 14 days in writing of any proposed change to the Constitution or to the Rules.
Voting shall be by a show of hands or ballot. Those eligible to vote at Annual General Meetings shall be the League Officers and one member from each Club constituting the League; except on issues or motions which the League Officers consider should be decided by all those present.
The Bankers of the League shall be decided by the League Officers.
The quorum for an Annual General Meeting shall consist of three League Officers and representatives from five League Clubs.
Rules governing matches shall be circulated to all League Clubs.